Banfield Pet Hospital Sr. Coordinator Travel and Expense in Portland, Oregon

Job Purpose/Overview

  • This position will ensure compliance of all business travel expense policies through auditing expense reports for the Practice.

  • Will act as the main back up for the Associate Specialist Travel and Expense and will be the main point of contact for travel systems, the expense reporting program, and policy questions.

Key Responsibilities

  • Live and exemplify the Five Principles of Mars, Inc. within self and team.

  • Perform all travel and expense responsibilities, including upkeep of auditing rules based on key controls, documentation of travel and expense policies and procedures, and training to support all associates in Concur (travel and expense software) and expense reporting guidelines.

  • Foster and ensure compliance to the travel and expense reimbursement policies through training, communication and reinforcement.

  • Act as the main point of contact for all associates participating in the travel and expense programs to resolve issues, ensure best results and deliver great associate experience.

  • Partner with the contracted travel agency to manage, monitor and support the on-line travel tools in Concur.

  • Monitor and ensure associate compliance to the American Express Card Program; reconcile travel card at the Banfield level and administer individual travel cards, providing assistance in resolving outstanding issues with cardholders.

  • Manage continuing education reimbursement and allowances according to policy.

  • Process ghost card direct billed charges for Accounts Payable uploads; provide travel and expense reporting to management and cross functional teams.

  • Other job duties as assigned.

Job Specifications/Qualifications

  • Education & Professional Qualification

    o Preferred Type of Degree: Bachelor**

    o Field of Study: Finance and/or Accounting

  • Knowledge/Experience

    o Years of Experience Required: Minimum of 3 years In what area: Travel and Expense

    o Required Concur and Oracle

    o Required Microsoft Office programs especially Excel

    o Preferred Accounting Principles

    o Preferred Travel industry and expense reporting

    o Preferred Health care background (veterinary or human healthcare, pharmaceutical, etc.).

    • or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities

Special Working Conditions

  • Ability to work at a computer for long periods of time.

  • Project timelines and work volume / deadlines may often require more than 40 hours per week to complete essential duties of this job.

  • Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.

  • Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.

  • Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.

  • Requires good hand-eye coordination, arm-hand-finger dexterity with the ability to grasp, and visual acuity to use a keyboard and operate necessary equipment.

  • The noise level in the work environment is normally moderate.

  • Environment where pets are present.

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER. Company Policy, Federal and State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin.

Job: *Accounting

Title: Sr. Coordinator Travel and Expense

Location: Oregon-Portland-Central Team Support Location

Requisition ID: CEN000YY